What Is An I-9 Form? Complete Guide

A Form I-9 is a government form used to verify an employee’s eligibility to work in the United States. It is required of all employees and must include supporting documentation as proof.

What is an i-9 form?

As part of the new hire documentation provided by their employer, a new employee must complete an I-9 form, also called an employment eligibility verification form.

Form I-9 is used to verify an employee’s identity and to determine if they are eligible to begin work for the company. It was created by the United States Citizenship and Immigration Services (USCIS) sector of the Department of Homeland Security (DHS) and must be completed for each employee hired in the US.

Who uses an i-9 form?

All new hires must complete an I-9 form during the hiring process. The employer must verify the employee’s eligibility and identification documents and record the document information on Form I-9 within three days of employment.

If an employee cannot read or write English, the form allows a translator or legal preparer to complete the form on the employee’s behalf.

You do not need to complete a I-9 verification services if you are or where: 1

Hired on or before November. 6, 1986, (or on or before November 27, 2007, if employment is in the Commonwealth of the Northern Mariana Islands) and have a reasonable expectation of employment at all times

• Do occasional housework in a private home
• An independent contractor
• Employed by a contractor providing contractual services, such as a temporary agency
• Does not work on US soil
• You also do not need your own I-9 if you are self-employed.

Discrimination Is Prohibited

The Immigration Reform and Control Act of 1986 (IRCA) made US employers legally responsible for verifying the employment eligibility of all new hires. While Form I-9 is not required for volunteers or contract-based employees, aliens with employment visas must complete the form.

The legislation also includes anti-discrimination clauses. Under IRCA, US citizens, permanent residents, and asylum seekers who are legally allowed to work in the United States cannot be denied employment or forcibly terminated based on origin or citizenship. 2. The IRCA is applicable to all employers with three or more workers.

Where to get an i-9 form

Your employer can provide you with a copy of Form I-9. You can also download it from the USCIS website.

What to do if you do not receive an i-9 form

An I-9 form is required to continue employment.

An employer who violates the law regarding verification and Form I-9 could face fines or criminal penalties.

If you are missing your Form I-9, contact your human resources department to get a copy or download one from the Internet and send it to your employer.

Missing documents

If an employee fails to produce a required document or a receipt for a replacement document (in the case of lost, stolen, or destroyed documents) within three business days of the date employment begins, they may be terminated.

An employee who shows a replacement receipt has 90 days to present the replacement documents. If she needs to get a copy of the paperwork from her, he may be able to request it online.

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