Top Benefits of Implementing Employee Scheduling App such as eResource Scheduler

No matter how big or small an organization you are, scheduling and allocating employees on various tasks is not an easy task. It’s not only time-consuming but also complex to determine the right coverage, ensure resolve any scheduling conflicts, comply with all shift requirements, and manage any last-minute changes. In addition, it is also essential that your employees are satisfied with the work they do and with their schedules. Because happy and satisfied resources tend to be more productive and work well with your clients. Besides that, project managers must consider customers’ demands, various requirements, resource availability, and other factors when creating schedules. So, how can you ensure that you do efficient employee scheduling while also making sure that your employees are satisfied? Employee scheduling software does the trick for you. The right employee scheduling app not only plans and schedules your resources on multiple projects efficiently but there also many other advantages that it brings to the table. So, let’s understand why you should choose the right employee scheduling app.

What are the Benefits of Implementing an Employee Scheduling App?

As mentioned earlier, managing schedules is a complex process as the project managers need to keep track of organizational holidays, shift coverage, employee vacations, compliance requirements for the projects or business overall, meeting room availability, etc. Managing employee scheduling manually for a large number of resources can be very tough as accuracy cannot be guaranteed and the data will need to be updated from time to time. Using an employee scheduling app eases this process and offers many benefits. Read on to find some key benefits an employee scheduling software offers.

1. Automates mundane tasks and designs easy workflows

Employee scheduling software enables project managers to easily find and automate all the mundane, manual, and repetitive tasks in their workflow. This aids them to schedule and allocating the best and most skilled employees to more critical and important tasks. Not only that, but it also helps to create simple and uncomplicated workflows for all the projects and processes. The leads or project managers will just need to enter the tasks that must be completed, and the employee scheduling app designs the best-possible sequence that should be followed. 

2. Saving time and effort

With an employee scheduling app, project managers end up saving a lot of their valuable time and effort. Wondering how? They don’t need to create new schedules every time from scratch as such a tool provides the functionality to copy earlier schedule templates from one week to the other. The tool is especially very helpful in the case of recurring schedules. But if you have to create a different schedule every week, the employee scheduling app can simplify your process and experience to a huge extent. You can just drag and drop shifts or build and adjust your schedules while the project is going on. There is no need to juggle multiple spreadsheets, and you end up saving your precious time.

3. Balanced workloads

An employee scheduling app offers clear visibility into all the organization-level employees, their availability, schedules, which project are they working on, billability, etc. This information helps managers in aligning employees to new projects in a balanced manner. They can consider their schedules before they assign some new work to them, which means that any over or under-booking can be easily avoided. 

4. Real-time data shows updated resource availability

Imagine if you can easily find the availability of various resources in your organization irrespective of their location. It will be very easy to check their bandwidth on particular time periods and plan them on various projects. The right employee scheduling app also lets you map the skills, experience, etc. needed for a project vis-à-vis what is available. Employee scheduling software also provides accurate data without any errors that usually happen because of working manually with spreadsheets.

5. Automated leave requests

If you have to keep a tab of a large team’s leave requests, approvals, etc., it can be very confusing and chaotic. With an employee scheduling app, you can easily keep a track of all such requests and the approval process also gets automated. This not only saves your time but also offers a digital record of all leave requests made by your team. 

6. Resources allocated become more efficient

As real-time data is accessible easily to you on an employee scheduling app, the project managers can quickly allocate the most suitable resources on different projects very easily and efficiently. All the consolidated information regarding the competencies, experience, expertise and interest area of all employees is available, which makes it easier to accurately match the best resource to the right project. It also ensures that no team member is under or over-utilized or burdened and all timelines are met.

7. Tracking payroll and lower attrition

Time-tracking and employee scheduling are usually interrelated. If you have the right scheduling system in place, your payroll process can be easier and more streamlined. Also, if you want to enhance employee satisfaction and retention, then improving your scheduling system is a must. Over-utilized resources feel burdened, and frustrated, and often decide to quit if they get an opportunity. This is because imbalanced scheduling and incorrect planning can be the root causes of higher employee attrition and dissatisfaction. Again, an employee scheduling app helps ease employee scheduling and enables balanced workload distribution.

8. Monitor resource utilization

Resource utilization means taking the optimal possible out of the resources at hand. This metric is depicted by a percentage of a resource’s productive time. To calculate resource utilization, you need to use the following formula: 

Busy time of an employee / Available time of an employee (for a particular time period)

This metric is key to comprehending if your team is operating at its highest capacity or in other words, maximum efficiency. It also offers an insight into resource availability and checks if anyone is under or over-booked. Resource scheduling software helps to provide you with resource utilization data in real-time for one employee, your team, or the entire organization for a specified time period.

9. Lesser labor costs

Labour or resource costs are one of the biggest expenses for any organization. An employee scheduling app can aid you in becoming cost-efficient by monitoring your plan vis-à-vis actual worked hours, overtime, and breaks. This information can help in calculating the precise payout for each pay period and planning the schedules efficiently for projects in the pipeline.

10. Open communication

Most employee scheduling apps have built-in features that enable the team members to share any documents, and data easily. They can also use the software to edit or review any files, comment in some files, or chat with other employees at different locations. Thus, communicating with people in distributed or remote teams becomes easier. Employee scheduling software helps in collaborating with your colleagues who might be working from a different city or country. This reduces the requirement to send too many emails and does away with redundant meetings. Such a tool also helps to save critical data, reports, emails, dashboards, etc. on one online platform that any employee can access at any time and from any place. 

11. Easier calculation of revenue and reporting

Another benefit of using an employee scheduling app is that it enables you to evaluate the costs and expenses of various projects. It also offers up-to-date data on a weekly or monthly basis. This way, you can easily find solutions to any existing challenges and enhance your profit margins. The software’s detailed reports and dashboards help in assessing the business progress and planning for the future accordingly.

12. Time tracking

Most employee scheduling software monitor how your resources are spending their time on various projects and tasks that they are assigned. It also provides a detailed break up of non-project-related tasks, which further helps in being productive. Simply log in to the employee scheduling app and find each employee’s timesheets, utilization, and productivity. This helps to make more detailed and robust plans, motivating the team members to be more accountable.

Streamline Your Employee Scheduling with eResource Scheduler – a Leading Employee Scheduling and Resource Management Software

So, if you wish to take your employee scheduling to the next level, implement the award-winning employee scheduling app, eResource Scheduler. This flagship software from Enbraun is a top-rated employee scheduling and project management software available in the market. eResource Scheduler consolidates all your key business-related data and information on one platform and makes it simple for anyone to access any information from anywhere and at any time. You will also gain clear visibility on all current projects, and resources at an organizational level and foresee any probable issues or conflicting priorities. Streamline your employee scheduling, capacity and workload management, time-tracking, project management, and a lot more with one single software. So, book your free trial soon to check out the features and other benefits.