SET SMART GOALS TO MANAGE TIME BETTER

We are constantly being bombarded with tasks, and it cannot be easy to know what to focus on.

Setting goals is a great way to stay organized and manage your time better.

Setting goals is a crucial part of personal productivity. It helps you identify what you want to accomplish and how you want to do it. It also helps you prioritize tasks that must be done so that the most important ones are done first.

Many Six Sigma practitioners complain about time management. “I spend most of my time on my day-to-day tasks – my Six Sigma projects – and then my personal life suffers,” is a common complaint. The challenge is, how can practitioners manage all of their duties and priorities most effectively?

While time cannot be controlled, individuals can. You are a change agent as a Six Sigma practitioner; what would it be like if you applied Six Sigma concepts for time management?

To set a target for time management, divide a version of the DMAIC model into three major categories:

1. Define

2. Measure

3. Achieve

Define A SMART Goal

A SMART (specific, measurable, actionable, reasonable, and time-bound) goal is a written declaration that specifies what has to be done to work toward a certain change, resulting in success and progress.

For example, my objective is to develop a daily framework that includes time for mentoring, project work, and personal growth while also allowing me to maintain a healthy work-life balance. I want to complete this task during the next 90 days. It appears to be a tall target; thus, breaking it down into SMART components may be beneficial.

The most important aspect of comprehending Lean Six Sigma is DMAIC. People who understand DMAIC can remove roadblocks, reduce friction from progress, and make a good change at breakneck speed. DMAIC is the foundation for improving quality, reducing defects, and controlling costs.

Specific – Specific goals are more likely to be realized than general aims. Consider the following:

• Who is involved?
• What do you want to accomplish?
• When? Establish a time frame.
• Why? Determine the precise rationale, purpose, or advantages of completing an objective.

Measurable – Measuring progress toward a goal helps individuals remain on track, meet deadlines, and feel accomplished. Maintaining focus will result in a continual improvement cycle leading to motivation and goal achievement.

Action Oriented – Goals should be broken down into action stages to avoid becoming overwhelming. Each step brings a person closer to achieving their goals.
Reasonable – Avoid having unrealistic expectations. Personal and external circumstances might impact one’s capacity to achieve a goal. Tiredness, physical well-being, and other obligations are some personal aspects to consider.

Timely – Define the goal’s beginning and ending points. Maintain your dedication to these deadlines. Goals without completion dates or timelines are often set aside for the inevitable day-to-day emergencies.

SMART OBJECTIVES ARE CLASSIFIED INTO THREE TYPES:

1. Learning – What you must know or learn:
• From others or via education?
• Professionally?
• Personally?

2. Performance – What you must do is:
• To achieve performance targets?
• To advance to the next organizational level?
• Professionally?

3. Fulfillment – What do you desire:
• To be fulfilled?
• To balance work and life?
• Personally?

MEASURE THE DATA

After developing a SMART objective, remember that there are 24 hours a day; no amount of “managing” will change that. Inquire how much of your time is spent on:

• Worrying and moaning about the passage of time (to coworkers, friends, family, and self).
• Currently in the crisis phase (waiting and focusing on crises).
• Concerning distractions (emails, phone calls, and web surfing).
• On perfection (responding to emails or creating reports “perfectly”).

Be truthful to yourself. Enter that amount of time into each of the three objective categories. Here’s an example of how to deal with the typical problem of responding to interruptions:

LEARNING

• How often do I pause my job to deal with disruptions (coworkers, emails, and phone calls)?
• How many disruptions truly necessitate quick attention?
• What time of day do I perform best?

PERFORMANCE

• How many times have I responded to one-line emails with a tome?
• How much time do I devote to study and the creation of perfection?
• What effect do my practices have on my professional objectives?

FULFILLMENT

• What effect do my practices have on my personal life and goals?

• And How frequently do I take time away from what I enjoy doing to do what I should do?

• Also, How much am I enjoying myself?

Achieve a Plan of Action

Make a plan of action based on the information gathered. This should include the following:

• Action steps.
• A timetable (start date and end date).
• Help is required, and resources are available to offer it.
• Follow-up.

Putting Goals to Work

Goal setting is not just about writing down what you want, it’s about taking action on your dreams!

The Bernard Gagnon Group team has a vast and varied pool of knowledge to draw on, making them ideal experts. They specialize in business administration, information systems, management, and authentic transformational leadership.

A large portion of the team also has the substantial industry knowledge, which aids in their comprehension of business operating environments. To find out more about how Bernard Gagnon Group can assist you, get in touch with them right away. A large portion of the team also has the substantial industry knowledge, which aids in their comprehension of business operating environments. To find out more about how Bernard Gagnon Group can assist you, get in touch with them right away.