Home » Notaries vs. Signing Agents: Understanding Their Roles in Legal Documents

Notaries vs. Signing Agents: Understanding Their Roles in Legal Documents

by M Asim


In the realm of documentation and verification, two crucial roles often get conflated: Notary Public and Signing Agent. While both play vital parts in the signing and authentication of documents, they serve distinct purposes and possess different responsibilities. In this article, we’ll delve into the differences between a Notary Public and a Signing Agent, clarifying their unique roles and expertise.

Notary Public

A Notary Public is a public officer authorized by the state to witness the signing of documents and verify the identity of signers. Their primary duties include:

  • Witnessing signatures and ensuring the signer’s identity
  • Authenticating copies of documents
  • Administering oaths and affirmations
  • Verifying the signing process

Notaries are expected to remain impartial and unbiased, solely focusing on verifying the signer’s identity and ensuring the signing process is legitimate.

Signing Agent

A Signing Agent, also known as a Loan Signing Agent, facilitates loan signings and ensures a smooth transaction. They:

  • Coordinate signing appointments with borrowers
  • Explain loan documents and ensure understanding
  • Witness signatures and collect required documents
  • Return signed documents to the hiring party

Signing Agents actively facilitate the loan process, liaising between parties and ensuring accurate document execution.

Key Differences

  • Purpose: Notaries focus on verifying identity and authenticity, while Signing Agents facilitate loan signings and ensure document execution.
  • Scope: Notaries have broader responsibilities, including authenticating documents and administering oaths, whereas Signing Agents specialize in loan signings.
  • Appointment: Notaries are appointed by the state, whereas Signing Agents are hired by private companies or individuals.


In conclusion, while both Notaries Public and Signing Agents play vital roles in document signing and verification, their responsibilities and expertise differ significantly. Understanding these distinctions is essential for efficient and accurate document processing. By recognizing their unique roles, individuals can seek the appropriate professional for their specific needs, ensuring a seamless and legitimate documentation process.

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