Mastering The Art of Calendar and Task Management in Outlook

Almost everyone is familiar with how to send and receive emails using Microsoft Outlook. However, by making use of a lot of the lesser-known capabilities of Outlook, you may increase your productivity and manage your time more skillfully.

An Outlook productivity training focuses on maximizing the use of MS Outlook’s email, calendar, and task (to-do) features by your entire team.

The most widely used program in the world for checking email, scheduling events, and communicating with people is Microsoft Outlook. The online training courses for Outlook will teach you how to use its basic to advanced capabilities.

The Importance of One-On-One Outlook Training

Whether you’re an experienced Outlook user or a novice, the Outlook employee training services UK will teach you everything you need to know to master Outlook.

Your emails, calendars, contacts, tasks, and to-do lists are all centralized in Outlook. Your email account serves as the foundation of that business.

From there, you can begin using emails by organizing them into projects or appointments and adding contact information to the people you connect with so that you never have to remember their phone number or email address.

Let’s quickly go over some fundamental steps.

Using Outlook to Manage Your Time

If you know how to use it, Microsoft Outlook is a fantastic time management tool. You’ll be surprised by how many capabilities Outlook offers to help you and your team manage your time more effectively.

Participants will learn how to use Microsoft Outlook as a fully integrated time management system in this training class, including how to:

• Manage email overload
• Set up special “Outlook Dashboard” so you can see everything!
• Locate emails more quickly, use Outlook’s search function!
• Track email exchanges easily
• Work smarter with Email Folders
• Utilize the 4Ds to better effectively manage their Inbox.
• Use Outlook Tasks to more effectively manage their task
• When should you check your inbox and when shouldn’t you?
• Utilize their Outlook Calendar as an effective planning tool

Calendar Management with Outlook

Outlook email and calendar are likely to consume a significant amount of your time if you need to utilize them.

Because of this, even a little increase in productivity can have incredible long-term effects. Imagine if you could enhance your output and cut back on your daily outlook tasks by, say, 30 minutes.

Considering there are 52 weeks in a year and 5 days of work every week, there would be 130 hours of spare time. And for that reason alone, learning it is worthwhile.

Make a reservation on the calendar

Appointments and meetings are two different things in Outlook. You make appointments in your calendar for tasks that don’t need inviting others or reserving resources like a conference room or equipment.

Select New Appointment from a Calendar folder. You can also choose New Appointment from the context menu when you right-click a time slot in your calendar grid.

Set up a meeting

A meeting in Outlook might have resources like conference rooms as well as other attendees. Responses to your meeting requests will arrive in your Inbox.

Select New Meeting from the Calendar folder.

Setting a reminder

To ensure that you don’t forget an important deadline, reminders appear in an alert window. In Outlook, you may add or remove reminders for a wide range of items, including emails, appointments, and contacts.

Open an appointment or meeting for the event you want a reminder for, and then select how much time before the event you want the reminder to appear in the Reminder list box. Choose None to remove a reminder.

Select Follow Up > Add Reminder for email messages, contacts, and tasks.

The Outlook training services UK will help you with:

• Scheduling appointments, events & meetings
• Responding to meeting requests & checking invitations
• Using Categories to classify your Calendar items
• Editing Calendar items
• Recurring appointments
• Deleting & moving Calendar items
• Calendar views & printing Calendar information

Obtaining Certification

The Outlook Certification shows proficiency in formatting message content, creating or inserting graphic components, and sending and responding to emails and meeting requests.

It also demonstrates skill in customizing the Outlook user interface. The capacity to improve business letters, make calendars, and set up appointments is covered in the exam. Examples of applications include allocating meeting action items, planning staff meetings, scheduling building resources, and sending messages for marketing efforts.

Your New Horizons Outlook training will help you get your Microsoft Office Specialist certification. If you’re wanting to advance in your current position or are fresh to the job market, this certification can be useful.

Tasks management

• Adding, viewing, opening, printing & deleting Tasks
• Assigning Tasks to other users
• Creating Tasks from e-mail messages
• Creating Tasks from Scanned Post on the network
• Opening other users’ Tasks
• Granting permission to your own Tasks for other users

The bottom line

Microsoft Outlook is a useful resource and tool for project management. However, many managers are not taking full advantage of certain functions.

Even though you may be an expert at using Outlook for email and meetings, you are probably underutilizing Microsoft Outlook to the tune of 85%! Join the experts at Outlook training services UK to see how managers, supervisors, and team leaders can benefit greatly from using Outlook.