Protect your most important files

We store our important, sometimes even irreplaceable, files and documents on our computers and phones. Make a copy and keep it somewhere else to avoid losing it.Making a backup protects your data against any unforeseen circumstances, such as accidentally deleting a file or a total system failure that could completely destroy your files and documents. 

Secure your important data

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Create a system of filing your documents and files into directories and subdirectories rather than storing them jumbled up.

Back up what matters

Back up documents and files that are important, such as your family photos or financial documents. It is not necessary to have a backup of applications, utilities or your operating systems, as these items can be reinstalled as needed.”colored circles with an arrow and update circles”

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Choose the backup solution that suits your needs

There are various ways to backup your files.

Cloud storage backs up your files, documents, and photos to an external database. A cloud storage service is often offered with your computer’s operating system or by the service provider. To find out if your device does automatic cloud backup, look in your operating system’s preferences or settings.  

The external hard drive is a device that is connected to a computer or device in order to save a copy of files, documents or photos. Connect the external hard drive to backup their files regularly. However, you have to unplug the hard drive.once the backup is done.  

You can also save your files on other external devices such as a USB key, CD or DVD.And for added security, you can copy your data to two different devices. Remember that offline storage, on external devices, can be the ideal solution to recover destroyed or corrupted files or documents.

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Schedule backups

Some external hard drives include software which makes regular and automatic backups. If your device doesn’t have this feature, schedule a reminder to back up your data at least once a week.

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Protect your backups

Whether your backup is in the cloud or on an object, use a password to access it or another means of encryption if it’s possible.

You can also store your backups somewhere other than where your computer is, perhaps even outside the home, to reduce the risk of both your original documents and the backup being stolen or destroyed. 

“a cloud with a rainbow and arrows pointing up”Know the cloud source where you store your dataIf you store your documents in a cloud, carefully read your service provider’s privacy policies and security features. For example, providers may offer recovery of your files that are months old or protection against ransomware. Also create a strong password to access the cloud.

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Backup systems

The previous recommendations are mainly used to prevent danger, it is still necessary to provide a backup system to prepare for the worst case scenario. These backups should be done fairly regularly. To know the right backup frequency, ask yourself the equivalent of time you would be willing to lose: 24 hours, 1 week, 2 weeks or even 1 month?

You have several options regarding the backup method

External hard drive:  easy to manage, just plug in the external hard drive and transfer the data to be recorded. With a large capacity, the backup of several computer stations can be managed at the same time. Small tip: IT tools can automate the backup process.USB key:  similar to the hard disk, except that the key is smaller and of lower capacity. It is more practical to provide a backup USB key for each computer station. It is also more practical to store USB keys in a safe, for example.

Burn on a CD/DVD:  method a little more constraining because the writing on the CD can require a little more time than to copy/paste files on a USB key. You should consider choosing re-writable CDs/DVDs to be able to overwrite the data from the previous backup and avoid spending a fortune on CDs.