A Guide to Managing a Remote Team of Virtual Executive Assistants

The manager is responsible for motivating, inspiring, and leading the team to achieve a set of objectives for the organization. Managerial responsibilities aren’t always easy, especially when managing virtual executives.

Fortunately, there are plenty of ways to manage a group of virtual executive assistants. A constructive working relationship between client and virtual assistant and improved business outcomes depend on your ability to control the virtual assistants well.

Virtual assistants can help with various duties, including social media management, eCommerce, call center services, content development, and depending on your company’s needs and the sector you work in.

The following are a few essential components for successfully leading a sizable team of virtual assistants. Let’s roll the drums.

Effective Communication

Communication is a crucial point to remember. Keep in touch with your virtual assistant frequently to determine which areas need the most care. As a result, any early-stage problems can be dealt with without escalating into major ones.

The need for communication in all directions is heightened by being remotely distributed. Any business, particularly one that uses virtual executives, must maintain open communication lines. As a result, ensure you and your VAs have the appropriate synchronous and asynchronous communication tools.

Onboarding, Training & Managed Service

Avoid the error of skipping orientation and training. Without adequate onboarding and training, you cannot simply hire virtual assistants and expect them to complete the activities you want of them. It’s a good idea to get to know your new virtual assistant throughout the onboarding process to set clear expectations and demonstrate how you want the task to be done.

You must provide new hire orientation, first training, and other activities that could otherwise take up time during actual working hours.

Do Align Some Expectations

A successful client-VA working relationship is built on having clear expectations from the start. Working with virtual executive assistants can be a terrific experience if you are prepared and have clear expectations. It would help if you kept in mind that your virtual assistant cannot read minds. Therefore you must be very clear about your requirements and expectations. Working with virtual assistants requires agreement on KPIs and lead times. KPI agreements can also be used while conducting quarterly or annual performance reviews.

Provide a Professional Organizational Culture

It’s crucial to remember that your remote assistant is a member of your team, and treating them as such will lead to a closer relationship. You must ensure that the overall corporate culture encourages staff members to continually discover novel approaches to work and impart that knowledge to others on their team and around the office.

Virtual executive assistants that do well should be compensated. The best way to express gratitude to virtual assistants is through rewards and incentives—schedule routine performance evaluations to address performance issues or your VA’s worries about the Job.

Don’t Burden With a Complex Project

Never give your virtual assistant a challenging task as their first Job; instead, start small. Unexpected obstacles may crop up during the project that is difficult for them to understand or overcome.

To gauge how well virtual assistants retain information and follow directions, try to start with simple tasks. By beginning small, you have the opportunity to address any potential problems or errors by offering instruction or feedback. It’s crucial to lay the groundwork for the correct working practices before entrusting your team with increasingly challenging duties.

What are the Benefits of Managing Virtual Assistants?

To establish a fruitful working relationship between client and virtual executive to improve results for your business, you must know how to manage your virtual assistant properly. So, let’s check out the benefits of effective executive management.

Time-Saving

You may save time and effort by managing your virtual assistant well. Your VA will be less likely to let you down if you and they are on the same page and get along well.

Enhanced Performance

A well-managed virtual assistant who has worked for you for a while might increase their productivity. However, it can take some time to see results.

For Business Continuity

You’ll have someone you can rely on who is familiar with how you want chores done. One who can manage these activities with little supervision or changes when you engage a virtual executive assistant who will be around for the long run. Delegating chores to a VA who is more acquainted with your company will put you at ease.

Let’s Wrap Up!

Hire a virtual executive assistant from a reliable managed service provider when you require administrative support since a productivity loss costs your company a lot of money. The GetCallers virtual assistant can help you navigate the many challenges of remote cooperation.